OHA Data Services team has been providing member hospitals information and analytical tools to support their decision-making needs for four decades. OHA collects data from member and non-member hospitals in Ohio and contiguous states covering inpatient, outpatient, emergency department and skilled nursing facility care. OHA provides a variety of platforms for using this data to drive business decisions, population health work and clinical improvement programs.

About OHA’s Data Program

The OHA Statewide Inpatient and Outpatient databases rely on accurate and timely submission of data from hospitals and health systems for release back to hospitals and to state and federal agencies.

This data is used for:

• OHA Insight – This web-based tool empowers member hospitals to run customized and standard reports for marketing, community needs assessments, physician recruiting, business development and benchmarking purposes.
• Patient Origin Studies – Data files containing this data are used by hospitals use for marketing, physician recruiting, business development and benchmarking purposes.
• Healthcare Cost and Utilization Project, or HCUP

Database Definitions

The OHA Statewide Inpatient Database includes discharges from acute care, newborns, medical rehabilitation, skilled nursing care (including swing beds and designated units), and behavioral health (including psychiatric care and chemical dependency care). Hospitals should submit all inpatient visits based on discharge date.

The OHA Statewide Outpatient Database includes all outpatient visits. Outpatient is defined as any patient visit that isn’t considered an inpatient.

Patient accounts that should be excluded are:

Reference labs — include only those patients having a face-to-face encounter in the hospital between the patient and the hospital personnel. (For example, a claim should be excluded if a patient’s specimen presents for analysis, but the patient did not.)

Data Release Policy

Ohio Hospital Association data is proprietary to the hospitals participating in the OHA data program. OHA has entered into agreements with participating hospitals to protect the privacy of this data. Data can only be accessed, requested or received by an employee of a participating hospital.