• Badges are required to attend all meetings and special activities. Your badge will also help you get acquainted with other attendees.
• It is encouraged for all OHA Corporate Partners to register ahead of the conference to access exclusive pages in our mobile app.
• Check back for registration details in February.

Corporate Partners must check in at our third floor registration area to receive badges and ribbons. Check-in will take place during the following timeslots:

• Sunday, May 18 – 3–6 p.m.
• Monday, May 19 – 6:45 a.m. – 4 p.m.
• Tuesday, May 20 – 7 a.m. – 6 p.m.
• Wednesday, May 21 – 7:45-11 a.m.

Setup hours:

• Sunday, May 18 – 2-10 p.m. (Note that Excel Decorators will be on-site until 6 p.m.)
• Monday, May 19 – 6-7 a.m.

Exhibit hours:

• Monday, May 19 – 7 a.m. – 4 p.m.
• Tuesday, May 20 – 7 a.m. – 1 p.m.
• Exhibitor teardown will be from 1-2 p.m. All booths must be cleared out by 2 p.m.
• No exhibiting on Wednesday, May 21.

Each 8-foot-wide by 6-foot-deep space will receive the following standard items:

• 3-foot-high back drapes and 3-foot-high side rail drapes.
• The drapery colors are teal, blue and beige. Nothing can be attached directly on the drapes.
• One – 6 feet by 2 feet by 30-inch vinyl topped table (unskirted). Skirting is an additional cost.
• Two – standard side chairs
• One – booth ID sign (company name and booth number)
• Wi-Fi is available in all exhibit areas
• Exhibit areas are carpeted

These items are provided to you by OHA and will automatically be installed in your booth space.

• Excel Decorators is the show decorator for the OHA Annual Meeting.
• Excel provides additional resources for your exhibit upon request.
• Exhibit service kits will be emailed in March to the Corporate Partners from Excel.
• Please see the exhibitor service kit from Excel Decorators for instructions on shipping to and from the hotel.
• We do not recommended shipping directly to the hotel without arranging through Excel Decorators.
• An electricity request form is provided in the exhibitor service kit.

• Police security will be on-site Sunday and Monday night to monitor exhibit areas.
• be prepared to identify yourself.
• We will also have an armed police officer present each day of the event.

• OHA will hold a scavenger hunt to encourage members to visit Corporate Partner exhibitor booths.
• OHA will provide your booth with a laminated QR code for attendees to scan when visiting with your representatives.
• Attendees will scan the QR code using the in-app game scanner located in the attendee’s app under the scavenger hunt icon.
• The scavenger hunt opens at 7 a.m. Monday and closes at 10 a.m. Tuesday.

Point values:

• All booths have a minimum value of 100 points.
• Exhibitors that register before May 9 and opt into the Lead Retrieval in-app option will have booth QR codes worth 350 points each.
• Exhibit booth point values are shown on the scavenger hunt area for the attendees to see.

Prizes:

• One grand prize gift card will be awarded and multiple prizes will be awarded to the second tier of winners based on points earned.
• Scavenger hunt prizes will only be awarded to attendees from member hospitals.
• Around 10:30 AM on Tuesday, push notifications will be sent out via the app announcing all winners along with where to visit to claim their prize.
• Winners will also be posted to the scavenger hunt area.

Booth giveaways:

• Exhibitors are responsible for coordinating their own giveaways and contacting their winner(s).

Sessions and lunches:

• Exhibitors are welcome to attend any general education sessions going on Monday and Tuesday.
• Meal functions require registration and have a cost (you may purchase these at OHA Registration, space permitting).
• Lunch is not provided for attendees.

Suggested downtimes:

• OHA recommends exhibitors grab lunch from noon-2 p.m. Monday and after your booth teardown is completed (1-2 p.m.) on Tuesday
• The downtown Columbus area has many great restaurants to pick from.
• The keynote sessions on Monday and Tuesday will run from 11 a.m. – noon, and the afternoon sessions will begin at 2 p.m.  Monday and Tuesday.

The Joint Commission: 2025 Ohio Impact Conference – Wednesday, May 21:

• Exhibitors are also welcome to attend.
• You must register for this session to attend.
• There are no exhibits on Wednesday.

Attendee lists:

• Lists will be sent by email prior to the event and a final list will be sent after the event.
• Hard copies are not available.
• Please see the Attendees icon on the OHA event app for a current list of attendees.

Other questions:

• See an OHA staff member at OHA Registration.
• Also look for OHA staff wearing orange “I CAN HELP” buttons!