Exhibitor Booth Information

Setup Hours

Sunday, June 9, 2-10 p.m.
Monday, June 10, 6-7 a.m.

Exhibit Hours

Monday, June 10, 7 a.m. – 4 p.m.
Tuesday, June 11, 7 a.m. – noon

Exhibitor Teardown

Tuesday, June 11, noon – 2 p.m.

Please note: All booths must be completely cleared out by 2 p.m.

No exhibiting Wednesday, June 12

Security Information

Police security will be on-site Sunday and Monday night to monitor exhibit areas – be prepared to identify yourself. We will also have an armed police officer present each day of the event.

Provided Furnishings

Each 10-foot-wide by 6-foot-deep (or 9-foot-wide by 6-foot-deep) space will receive the following standard items:

• Six-foot-high back drapes and 3-foot-high side rail drapes. The drapery colors are teal, blue and beige. NOTE: NOTHING can be attached directly on the drapes.
• One – 6 feet by 2 feet by 30-inch vinyl topped table (unskirted). Skirting is an additional cost.
• Two – standard side chairs
• One – booth ID sign (company name and booth number)
• Wi-Fi is available in all exhibit areas
• Exhibit areas are carpeted

These items are provided to you by OHA and will automatically be installed in your booth space.

Exhibitor Service Kits

Excel Decorators is the show decorator for the OHA Annual Meeting. Excel provides additional resources for your exhibit upon request. Exhibitor service kits were emailed to the Corporate Partners by Excel. The deadline to return forms is May 27. For questions about Excel’s forms or services, please contact Sonja Winscott at Excel, swinscott@excel-online.com, phone 317-856-1300.

Shipping Materials to and From Hotel

Please see the exhibitor service kit from Excel Decorators for instructions on shipping to and from the hotel. We do not recommended shipping directly to the hotel without arranging through Excel Decorators.

You must make your own shipping arrangements for all outbound packages/freight. The hotel will NOT collect or ship any items left at the booths after teardown. Excel Decorators can provide bills of lading for you. See the Excel booth on-site (beside OHA Registration) with any questions.

Electricity

An electricity request form is provided in the exhibitor service kit. This form must be returned directly to the Hilton Easton to secure electricity for your booth.

Wi-Fi – Available in All Exhibit Areas

Network: Hilton_Meetings

Password: OHA2024

Name Badges

Upon arrival, be sure to pick up your name badge. All attendees need a badge. Your name badge will be printed on-site at the OHA registration kiosks, using your individual QR code. When you arrive, you can scan your QR code to expedite your check-in, or you may search for your last name at the kiosk. Be sure to pick up any applicable badge ribbons you will need (presider, sponsor, etc.).

Additional Badge Details

• First and last name, job titles and organization appear on all name badges.
• Badge colors vary by the attendee type
  • Blue band = C-level hospital executives
  • Red band = Corporate Partners/exhibitors
  • Aqua band = All other attendees
• Look for colored ribbons on some name badges to designate things like PRESIDER (aqua ribbon), ACHE Member (various color ribbons), SPEAKER (blue ribbon), Special Sponsor (gold ribbon).

Scavenger Hunt

All exhibitors are participating in the scavenger hunt. Attendees can scan your booth QR code located in the “My Scavenger Hunt QR code” area in the “My Booth” icon of the mobile app.

The scavenger hunt will begin at 7 a.m. Monday, June 10, and will close at 10 a.m. Tuesday, June 11. The winners will be announced around 10:30 am Tuesday. Push notifications will be sent out via the app announcing all winners, along with which exhibitor booth they must visit to claim their prize. All winners must pick up their prize by 11:15 am Tuesday.

The following booths are participating in Lead Retrieval and therefore have a higher point value (350 points) for the attendees that scan their scavenger hunt QR code. All other booths are worth 100 points.

• AmeriHealth Caritas of Ohio
• Adaptive Workforce Solutions
• Blue & Co., LLC
• CareSource
• COVERYS
• Excelsior University
• Grand Canyon University
• KLA Consulting
• MCG Health
• MedOne Healthcare Partners
• OnBoard
• PatientPoint
• Pluto Healthcare
• PointClickCare
• Premier Anesthesia
• Quadax, Inc.
• Qualivis, LLC
• Schindler Elevator Corporation
• Stand Energy
• VativoRx
• William H. Meyer Group

Booth Giveaways

Exhibitors are responsible for coordinating their own giveaways and contacting their winner(s).

Sessions And Lunches

Exhibitors are welcome to attend any general education sessions going on Monday and Tuesday. Meal functions require registration and have a cost (you may purchase these at OHA Registration, space permitting). Lunch is not provided for attendees.

Suggested Downtimes

OHA recommends exhibitors grab lunch on Monday between noon and 2 p.m., and on Tuesday after your booth teardown is completed (teardown timeframe is from noon – 2 p.m.) The Easton area has many great restaurants to pick from. The keynote sessions on Monday and Tuesday will run from 11 a.m. – noon, and the afternoon sessions will begin at 2 p.m. on Monday and Tuesday.

Maternal Health Summit

Exhibitors are also welcome to attend the Maternal Health Summit on Wednesday, June 12. You must register for this session to attend. There are NO EXHIBITS on Wednesday.

Attendee Lists

Lists will be sent by email prior to the event and a final list will be sent AFTER the event. Hard copies are not available. Please see the attendees icon for a current list of attendees.

Other Questions

See an OHA staff member at OHA Registration. Also look for OHA staff wearing orange “I CAN HELP” buttons!